Facility project resource center
Practical tools for clearer scopes, RFPs, and contractor decisions.
Use these templates, checklists, guides, and examples written by Tim DeNardo, founder of Scope-to-Go, to improve the work before contractors arrive.
From facility need to documented approval
Each resource answers a different question in the same project workflow. Follow the steps in order or open the stage that matches the work in front of you.
- 1Define the need
Understand why pricing should wait until the required outcome and responsibilities are clear.
Open this step - 2Build the Scope of Work
Turn the need, known conditions, decisions, constraints, and acceptance standards into a common scope.
Open this step - 3Issue the RFP
See how the approved scope becomes consistent proposal instructions, dates, pricing requests, and addenda.
Open this step - 4Compare contractor bids
Find scope gaps, exclusions, assumptions, substitutions, schedule differences, and pricing risks.
Open this step - 5Recommend and approve
Preserve the comparison, clarifications, recommendation, and management decision in one project record.
Open this step
Why the Scope Should Come Before the Estimate
See why premature estimates produce different assumptions, incomparable bids, and avoidable project problems—and what to do instead.
Open resource →ArticleScope of Work vs. Service Level Agreement
Understand how the SOW defines a well-done job while the SLA defines measurable performance and the response to service failures.
Open resource →TemplateFacility Scope of Work Template
A section-by-section starting point for responsibilities, requirements, acceptance, and closeout.
Open resource →ChecklistContractor Bid Comparison Checklist
Review more than price: scope, exclusions, assumptions, schedule, warranty, and unresolved gaps.
Open resource →GuideJanitorial Scope of Work Guide
Define areas, frequencies, staffing, supplies, inspections, reporting, and deficiency correction.
Open resource →GuideLandscaping RFP Guide
Build a measurable solicitation around zones, seasonal work, appearance standards, and storm response.
Open resource →Illustrated guideHarbor Point Sample Project
Follow six practical steps with selected screenshots, from the first project description to a conditional contractor recommendation.
Open resource →Editable files for the work before the work.
Download these practical Word and Excel templates, adapt them to your organization, and review them before use.
Follow the complete manual process and understand why Scope-to-Go asks each project question.
Download fileWORDFacility Project RFP Preparation ChecklistConfirm the solicitation package, proposal instructions, evaluation path, and final issue controls.
Download fileEXCELContractor Bid Comparison WorksheetCompare price, scope, exclusions, assumptions, schedule, warranty, and material differences.
Download fileEXCELJanitorial Service Requirements MatrixConnect locations and tasks to frequencies, completion standards, inspections, and correction times.
Download fileEXCELContractor Proposal Clarification LogTrack proposal gaps, questions, replies, verification, status, and effects on price or scope.
Download file